Academic Standing Policy (From EOU Catalog )

Goals

Eastern Oregon University expects students to maintain satisfactory academic progress toward degree completion. At the conclusion of each term, grade point averages are calculated and academic standings determined for students seeking a baccalaureate degree. All GPA references, including cumulative GPA's are, unless otherwise noted, based only on EOU coursework. Students may request in writing to the Registrar's Office, on an individual basis, to have their academic standing recalculated due to a change of grade in the immediately preceding term. Requests for recalculation received during fall term may be applied to spring term if no classes were taken during the summer. In cases where the grade change occurs due to faculty error, no action is required on the student's part; the recalculation will take place automatically in the Registrar's Office.

In the case of ambiguity in the rules following, the Academic Standards Committee should determine in favor of the student.

Definitions

The various levels of academic standing are:

Good Standing: Students with an EOU term GPA (for the latest academic term) and cumulative GPA of 2.000 or higher.

Academic Warning: Students with an EOU cumulative GPA of 2.000 or better who are, therefore, in Good Standing will be given an Academic Warning if their term GPA drops below 2.000. First-term freshmen who fail to achieve a 2.000 will be given an Academic Warning. This is a caution to the student that there is a lack of satisfactory academic progress.

Academic Probation: Students who have completed two or more terms at EOU and who have a cumulative GPA below 2.000 will be placed on Academic Probation.

Academic Suspension: Students who have an EOU term GPA below 2.000 while on academic probation will be placed on Academic Suspension. Suspended (and, hence, "former") students are denied all student privileges including, but not limited to, registration, class attendance, financial aid and residence in EOU housing. Students who petition for reinstatement should attend classes until their case is resolved with the Academic Standards Committee. There are exceptions for Summer Session registration, see Summer Session, Academic Standards Procedures.

Procedures

Timing
Changes in academic standing, caused by a term's grades, take effect midnight of the day grades for the term are computed according to the academic calendar. Changes in academic status caused by action of the ASC take effect midnight of the day in which the ASC takes such action.

Academic Warning
Students on Academic Warning retain all student privileges. Students in this status are contacted by letter and are strongly encouraged to utilize the various services of the University that are outlined in the letter. These services are designed to assist students with their academic success.

Academic Probation
Students on Academic Probation are contacted by letter and must acknowledge their status by signing and returning the letter of notification. They are required to participate in an academic intervention designed to assist students on probation with their responsibility to attain good academic standing. A probationary hold will be administered to the student's account until he or she signs up for or completes the intervention program. This hold prevents the student from registering, paying fees, and adding/dropping courses.

Advisers will be notified at the end of each term of those students on probation.

Students who attain a term and a cumulative GPA of 2.000 or better will be removed from Academic Probation and placed on Good Standing. Students with consecutive terms of probation who have a term GPA greater than 2.000 but still have a cumulative GPA less than 2.000 are making progress and will not be required to participate in the intervention program again. Students with two or more terms below 2.000 will be required to meet with a designated adviser prior to registering for that term.

Academic Suspension
Students on Academic Suspension for the first time will be notified by letter and may petition the ASC for possible reinstatement. There are exceptions for Summer Session registration, see Summer Session, Academic Standards Procedures. In the meantime, students are strongly encouraged to attend classes for which they are registered. Petitions for reinstatement must be typewritten and include (at a minimum) information about the causes of poor academic performance and information about possible remedies. Petitions not meeting these minimal requirements will not be considered.

Petitions must be received by 5 p.m. on the first Tuesday of classes for the term in which the suspended student seeks reinstatement. The ASC will not consider petitions received after the deadline for the term in which the student seeks reinstatement.

Students attending on-campus classes will then be required to meet with the committee as part of the decision process. A student who does not attend will not be reinstated unless they have obtained written permission from the committee.

Advisers will be notified at the end of each term of those students who are on academic suspension.

The committee must meet and consider all petitions before the end of the first week of the term. Should the ASC act favorably upon such a petition, the restrictions are lifted and all the conditions of probationary status are applied but 'suspension' will still appear on the transcript. The committee may also require the student to meet other conditions as appropriate. These conditions may include (but are not limited to) meeting with the student's adviser, limitations on credits taken, and testing (where appropriate) to determine the student's academic level. Such conditions are intended to help the student achieve academic success.

Students returned to probationary status after being suspended must maintain term GPA's of 2.000 or better in order to maintain, at least, probation status. A student who has been reinstated to probationary status and who subsequently has a term GPA drop below 2.000 will be suspended. This suspension may not be appealed to the ASC without at least one term of good standing since the previous suspension.

Suspended students seeking reinstatement will be automatically reinstated if one year has passed since the suspension or if they have earned, after their suspension, a GPA of 2.000 or better with at least 24 graded credits from accredited colleges or universities. Their academic status upon reinstatement will be academic probation.

Summer Session Academic Procedures
Academic standing requirements are waived to register for summer courses, except:

• Students on Probation MUST participate in an academic intervention (third week in June) before registering for summer courses in either summer session (academic hold on payment).

Student academic standing at the end of summer session can result in the following actions:

• Students entering a summer session on Suspension will NOT be given a chance to appeal to the Academic Standards Committee (ASC) for Fall reinstatement if their overall Summer GPA is below a 2.000.
• Students entering a summer session on Probation MUST petition the ASC for Fall reinstatement if their academic standing moves to Suspension as a result of summer coursework.
• Students who improve their academic standing to Good Standing during a summer session will NOT be required to appeal to the ASC for Fall reinstatement.

Explanation of Summer Session Policy (Provided by Academic Standards Committee. Not listed in EOU Catalog.)

Example Scenario A:
Student A's spring term grades move Student A to Suspension. Student A intends to take summer courses but won't have the opportunity to petition the ASC until fall. A contact is made (letter or email) that communicates Student A's ability to enroll in summer courses but an overall Summer GPA of less than 2.0 would result in a second consecutive suspension. Student A would not be able to petition the committee in the fall. Student A is encouraged to proceed carefully and work with an academic adviser to plan out Student A's summer course load.

Possible outcomes:

1. If Student A chooses not to take summer courses. Student A will need to petition the ASC during fall meetings.
   
2. Student A has an overall Summer GPA of 2.9. This is enough to bring up Student A's EOU cumulative to 2.1 and Student A is moved from Suspension to Good Standing. The ASC does not need to see Student A in the fall.
   
3. Student A withdraws or gets 'Is" during summer session. Student A must petition the ASC in the fall.
   
4. Student A gets a 1.8. Student A receives the letter stating suspension, no appeal. Sit out one year or take 24 graded credits, etc. according to current AS policy.

Example Scenario B:
Student B ends spring term on Probation. Intending on taking summer courses Student B is directed to a June intervention where it is made clear that an overall Summer GPA of less than 2.0 will put Student B on Suspension.

Possible outcomes:

1. Student B gets an overall Summer GPA of 1.9 and now needs to petition the ASC fall term.
   
2. Student B's overall Summer GPA is 2.0 but Student B's cumulative remains below 2.0. Student B receives the continued probation letter.
   
3. Student B's overall Summer GPA is enough to move cumulative to 2.2 and Good Standing.

Academic Standards Eastern Oregon University