Sources of support for Eastern Oregon University (EOU)
The two different types of budgets used in the Oregon University System (OUS) are the Capital Budget and the Operating Budget. The Physical Plant Director and the Vice President for Finance and Administration develop the Capital Budget, with input from the Campus Maintenance Priority Committee. This budget process goes to the legislature separately from the Operating Budget, and includes funding for major building expenditures for construction and repair. The Operating Budget is composed of Education and General restricted (grants, financial aid) and unrestricted (instruction, extended programs, research, public service) funds, and Auxiliary Enterprise restricted (lottery) and unrestricted (bookstore, parking, housing) funds.
The Oregon University System state appropriation budget is allocated biennially from the state legislature based on enrollment and targeted areas. EOU is allocated state appropriations via the OUS Budget Model. This model allocates funding in the following two ways:
The annual operating budget for EOU is approximately $24 million. Of this, approximately $17 million is for state budgeted operations. EOU secures funds from many different sources to finance annual operations. The major sources of revenue are:
Eastern’s Budget Process and Timeline
At Eastern, the Cabinet will allocate the state appropriation, tuition income, institutional income, and indirect cost recoveries in an annual process. The process consists of the following four phases:
Phase I
October Cabinet prepares a list of strategic funding targeted areas based on the University’s strategic plan. These funding priorities will determine the overall direction of budget allocations and be used as performance measures when evaluating final budget performance. Budget allocations will be responsive to the revenue/student FTE generating performance of individual units.
December Budget Office prepares a 3-year budget history and a 3-year budget projection based on enrollment for state-funded operations. These reports will be made at each sub-unit level (Biology, Shipping, Advising, Music, Financial Aid, etc.)
Budget Officer meets with the Cabinet with these estimated base-spending levels for state-funded operations for the next fiscal year. The Cabinet determines any projected increases/deficits/reallocations in available overall institutional budget for the next fiscal year.
Base budget, 3-year budget history, 3-year budget projections, and strategic funding initiatives are shared with the Budget and Planning Committee. Budget history, projections and strategic funding initiatives are also shared with all units on campus.
January Instructions and guidelines for budget preparation are issued. During this phase the budget process is tied to the strategic plan through a series of strategic initiatives/goals that are determined to be funding priorities for the institution.
Phase II
March Planning units submit budget proposals for any increases/decreases/reallocations of state-funded operations to their Vice President. They will also estimate and submit the level of anticipated course fee revenue.
During this phase planning units may submit requests for new programs. These requests will have already been through the academic program approval process, and will detail economic impact on the institution, including: 1.) Net effect on FTE and 2.) Program Costs/Revenue.
Auxiliaries, Service Departments, and Designated Operations submit budgets to their Vice President for the next fiscal year.
April Vice Presidents aggregate budgets from their areas, and each prepares a budget for their area showing increases/decreases/reallocations according to budget instructions. President decides upon institutional draft budget (including Auxiliaries, Service Departments and Designated Operations) and shares this with the Cabinet and the Budget and Planning Committee
Phase III
May Cabinet advise planning units of the final budget level of state-funded operations authorized for the next fiscal year.
Allocations to state-funded operations are finalized, and final budgets are loaded into the accounting system (FIS).
June Budget Office makes a presentation of the final budget to the EOU Assembly.
Hard copies of the final budget are distributed to the EOU Cabinet, school deans, directors and department heads, members of the Budget and Planning Committee, and placed on file in the Library.
Phase IV
July New OUS fiscal year begins.
The Chancellor’s Office will provide an assessment of our previous fiscal year enrollment (based on actual FTE figures, cell by cell) and inform EOU of any "settling-up" that OUS will make to our current year budget based on under/over-realized enrollment. (In 1999-00 only, this process will happen in the March/April 2000 time frame to give us an opportunity to make adjustments prior to June 30).
August Business Office evaluates performance from prior fiscal year and reports to the Cabinet and the Budget and Planning Committee, including evaluation of accomplishment of strategic initiatives. Variances between original budget and year-end financial results are analyzed and explained.
September Budget performance evaluations are shared with Deans, Directors and Department Heads.
For more budget information, see our web site at http://www.eou.edu/~budget/